Fundraiser Policy and Procedure

Please read the below CABC fundraiser policy before clicking on to the fundraiser form via the button at the bottom.
 
BACKGROUND.
  1. CABC has, for a number of years, had policy on fundraising that takes place under the auspices of the Church. There are a number of reasons for this, some of which include: to give legitimacy to the specific event, insure the need for the event, prevent excessive number of events, and to allow scheduling which minimizes conflict with other Church events (fundraiser or other).
 
POLICY.
  1. Application for all fundraising events will begin by filling out a “Request for Fundraiser and Approval Form” found in the church office, a minimum of 45 days prior to announcing the fundraiser. This includes fundraisers which benefit a specific fund (i.e. Youth Group), and/or an individual.
    • A copy of the Fundraiser Policy will be attached to the Request Form for Applicant’s review. Please sign the Request Form indicating that you have read and accept the conditions of CABC Fundraiser Policy and Procedures.
    • The Administrative Assistant will give 1st approval of fundraiser by verifying that the date of the fundraiser is acceptable.
    • There may be only one request date listed for each fundraiser per form. (Ex.  if you are requesting multiple sandwich sales per year each must be written up on separate Request Form.)
    • The Administrative Assistant will then submit the request to the Chair of Deacons to bring before the Board of Deacons for a decision on your fundraiser request at their next scheduled meeting. Deacons generally meet the 4th Tuesday of each month.
    • Directly following the meeting the Chair of Deacons will return the signed request form indicating whether the fundraiser was approved or denied to the Administrative Assistant.
    • Administrative Assistant will follow up by contacting the Applicant of the Boards’ decision.

 

  1. All those seeking to hold a fundraiser will be responsible for providing an individual to assist with the sale. Sales of fundraising items are not the responsibility of the Church Store.

 

  1. All funds received from the fundraiser will be submitted to the Church bookkeeper in a timely fashion.This means immediately after a one-time event. (i.e. spaghetti dinner) or weekly if the event is longer than seven (7) days.

 

  1. Payment for expenses incurred by the fundraiser will be reimbursed by check from the bookkeeper and not from monies received from the fundraiser. It is important to accurately track receipts and expenses in order to eliminate any concern about impropriety, evaluate success, aid in future planning, and ensure proper credit is given where needed.

 

  1. The Board of Deacons will oversee and make necessary decisions regarding fundraisers, including the number, nature, timing, and purpose of each. The bookkeeper will provide assistance as required.